May 2, 2007

Portland Buy Local Meeting Minutes Wednesday, May 2, 2007

Portland Downtown District Conference Room

Board members in attendance: Carole Ansheles, Chris Busby, Bill Duggan, Stuart Gersen, Nancy Lawrence, Joan Leitzer, Sally Struever, Susan Tran

Advisory Board members in attendance: Jan Beitzer, Judy Halpert, Elise Loschiavo

Bill opens the meeting. The Board reviews the April 25th meeting minutes. Sally makes a motion to accept the minutes. Joan seconds. The minutes are unanimously accepted.

Membership Committee

Sally leads the Board in a discussion of the membership structure. The board reviews the non- profit membership rate and eligibility. It is determined that PIBCA may benefit from partnerships with other non-profits in the future. It is further determined that non-profits may enjoy looser eligibility criteria than for-profit entities. Specifically, the non-profit must be headquartered and registered in Maine. Susan makes a motion to accept the membership criteria with the aforementioned change to non-profit eligibility. Chris seconds the motion. All approve.

Sally and Stuart are officially co-chairing the Membership Committee.

Marketing/Education Committee

Chris updates the group on the May 9th event. The evening will begin at 7pm with mingling. This will be followed by general welcome and remarks from Bill, a membership announcement from Sally, and a marketing (web site, posters, etc) update from Chris. This will be followed by an open question and answer session. The Jerks of Grass will take the stage at 9pm.

Joan has secured appetizers from Bresca, Aurora Provisions, and Rosemont Market. Susan received e-mails from Papou’s Falafel and Maple’s Organics expressing interest in donating food as well. Elise will create tent cards for the businesses that donate food. Joan will contact Elise with a list prior to the event.

The membership/welcome table will be staffed by the PDD. Nancy will provide name tags. Elise will create special name tags for the Board. Nancy will bring t-shirts and bumper stickers to sell.

Susan will send a reminder e-mail to the participants and updates list on Monday or Tuesday. Chris will hang flyers on Sunday.

The Board discusses a thank you gift for the Jerks of Grass. It is decided that Board members wishing to make a donation to the basket will deliver items to Nancy prior to the event. Susan will contact Mary Allen to see if she might be willing to donate coffee or a gift certificate.

Chris updates the group on the poster series and shares the contact sheet from the photo shoot at Portland Spice.

The group next discusses the new IndieBiz Directory logo. After much discussion about usage, it is determined that the IndieBiz button will be used only by PIBCA and not made available to members. We agree to revisit the usage discussion at a later date.

Other Business

Carole will be leaving Portland in late May to take a job in Washington, DC. She is resigning from the Board effective May 17th. The Board applauds Carole for her hard work and dedication to the Buy Local campaign.

Carole will turn her post office box key, checkbook, and financials over to Bill. The Board will need to elect a new treasurer. It is suggested that the Board consider hiring an accountant and having a treasurer in name-only on the Executive Committee.

Carole suggests the Board consider having an annual audit or fiscal review in June.

Bill suggests transitioning to one meeting per month. All agree. The meetings will be on the third Wednesday of the month beginning in June. Committees will be expected to meet 1-2 times between full Board meetings.

Susan will send an invitation to participants for the May 15th Maine State Pier presentation (hosted by the PDD). Before she sends it, Susan will forward the communication to the Executive Committee for input.

The next Board meeting will be at the Portland Downtown District office on Wednesday, May 16th at 8:30am.

Meeting is adjourned.

Minutes recorded by Susan Tran.

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