June 18, 2008

Portland Buy Local Meeting Minutes Wednesday, June 18, 2008

Portland Downtown District Conference Room

Board members in attendance: Carole Ansheles, Chris Busby, Bill Duggan, Stuart Gersen, Judy Halpert, Nancy Lawrence, Joan Leitzer, Stacy Mitchell, Sally Struever, Susan Tran

Advisory Board members in attendance: Elise Loschiavo Also in attendance: Lauren Pongan

Bill opens the meeting, introducing Lauren Pongan (PIBCA’s summer intern). The board is asked to cc Lauren on all pertinent correspondence at lauren.pongan@gmail.com.

The Board reviews and approves the May 21st meeting minutes.

Bill reports on the 2008 Old Port Festival. There was a lot of traffic at the PIBCA table, but due to the proximity to the stage, Bill notes that it was difficult to have meaningful conversations with patrons. He felt that the most successful interactions at the festival were with young local people. Most of the over-30 patrons that Bill had contact with were from western Maine. Elise points out that our table was positioned near a stage with performers attracting a younger demographic and that may have affected our traffic.

The Board discusses ways in which PIBCA can reach out to those people who commute to Portland from the surrounding communities. Nancy speaks about PDD’s Downtown Worker Appreciation Day that used to occur annually. The Board is really energized by the prospect of resurrecting the event either on our own or in partnership with the PDD. Elise will speak with Jan and research the event in the PDD files. Sally suggests that Gorham Savings may be a good prospect for event sponsorship.

Executive Committee

Bill updates the group on the most recent Executive Committee meeting. The committee is actively seeking community members to recruit for the Board and Advisory Board. Sally announces that she will be resigning in August and will need to find a chair for the Membership Committee. Susan would prefer to step down as Board Secretary, citing her desire to participate more in Board discussions without feeling tied to note taking. Bill plans to step down as President.
Stacy presents the idea of a Board Retreat for further strategic planning. She suggests gathering feedback from the membership at the Annual Meeting for use in the strategic planning process. The retreat will likely be scheduled for January 2009.

This year’s annual meeting will be held off-peninsula. We will survey the membership about a day vs. evening event.

Finance Committee

Stacy presents the May 2008 financial report. The profit on the Indie Biz Awards was approximately $2,500.

Sally reports that the Maine Women’s Fund will be announcing its grant awards next week.

Membership Committee

Sally reports that she is working on a summary report of the FY09 renewal campaign. She will present her report at the July meeting. Renewals came in at 80%. She reports 40 new members to date on a goal of 100. More recruitment work will continue through the summer.

Carole provides an update on the printed directory. Stuart and the Board applaud Carole’s tremendous effort in managing the directory from conception to delivery.

Carole reports that the 12,000 directories will be ready on Friday, June 28th. Directories will be distributed at the Farmers’ Market on July 2nd as part of Independents Week. Nancy is working with the Farmers’ Market on securing a table for PIBCA. Carole will distribute directories to all off- peninsula businesses. She is seeking volunteers to help with the remaining distribution.

The Board discusses the pro’s and con’s to increasing the print quantity to 15,000. Stacy moves that we contact the printer to increase the initial run to 15,000. Susan seconds. All approve.

Marketing Committee

Chris reports that the City Council Buy Local proclamation was read on Monday, June 16th. He also reports on the t-shirt design contest, organized by Lauren. Lauren will post flyers around town, Susan will send an e-mail announcement to the membership and also post the contest on MySpace.
PIBCA will have a table at the July 2nd Famers’ Market featuring a new IndieBiz poster featuring the farmers, update local food map, and the new directories. We will also distribute Know Your Farmer nametags. A press release will go out early next week.

Nancy reports that PIBCA has also signed on as a sponsor of MOFGA’s Eat Local Foods project. The Portland Buy Local logo will appear on the project’s posters and other materials.

Meeting adjourned.

Minutes recorded by Susan Tran.

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