February 17, 2010

Portland Buy Local Meeting Minutes

Wednesday, 17 February 2010 Portland Downtown District Conference Room

Board members in attendance: Chris Busby, Stuart Gersen, Judy Halpert, Nancy Lawrence, Joan Leitzer, Brianna Courneya McCabe, Stacy Mitchell, Kathy Palmer, Susan Tran

Advisory Board members in attendance: Jan Beitzer, Elise Loschiavo

Susan opens the meeting. The Board reviews and approves the minutes from the January 20, 2010 meeting.

Executive Committee

Susan reports that she’s met with Danielle Marks, who has been assisting Joe Walsh with the Member Mixers, and Danielle has agreed to continue coordinating these events after Joe steps down. Danielle understands the need to keep the Mixers virtually cost-free with a cap at $50 per Mixer. The next four Mixers have been scheduled for: 3/10 Allagash Brewing Company (with catering by Dandelion Catering, a new member), 4/21 Zero Station, 5/19 University of Maine Credit Union, and 6/16 Constellation Gallery.

Susan also updates the Board on the Waynflete student, Emily Torrey, who will be interning with Buy Local for the month of May. Emily is required to work 20 hours per week, and Susan asks the Membership and Marketing committees to consider what tasks could be delegated to Emily during that time.

The Board discusses a possible date for the 2010 Indie Biz Awards. The general consensus is for moving the event to the fall though there is some concern surrounding the number of competing events at that time of year and also whether or not we have enough volunteer power available to manage Indie Biz and Downtown Worker Appreciation Day within a short timeframe. The board ultimately determines that Indie Biz should be scheduled for late-September and DWAD should be moved to early-October. The discussion then turns to the need for an event coordinator for the Indie Biz Awards.No one present is able to commit the time to planning the event. Kathy suggests that Kris Clark (Back Bay Bicycles, Happy Yogi) may be willing and is known for planning well- attended events. Kathy will touch base with Kris to gauge his interest and also see if he might consider Board service.

Stacy reports that the AMIBA Conference is scheduled for April 8th-11th in Tampa and suggests that PIBCA send a representative. Stacy will be in attendance at the event, but she will not be there to represent Portland Buy Local. After discussion, the board votes to give permission to the Executive Committee to approve up to $900 in expenses if a Board member steps forward with interest in attending the conference.

Stacy reports on the progress of the Economic Impact Study. She is currently waiting for the survey tool (delayed by the Mid-Atlantic blizzards). Once she has this piece, she will convene a meeting with Kathy and Stuart to review the tool and discuss next steps.

Marketing Committee

Elise shares a rough draft of Amy Teh’s design for the spring campaign and directory cover. The Board agrees that the image is strong and makes a few small suggestions (font and language) for revisions.

Membership Committee

Kristen updates the Board on the revised timeline for the renewal and directory correspondence (new renewal/directory deadline is April 1st). She will host an envelope stuffing party for the 350 piece directory mailing at Planet Dog HQ on Monday, February 22nd at 5pm. In the meantime, Kristen will work on a cover letter to include with the rate card that explains the changes in this year’s approach to the directory and ad sales.

Kristen urges the Board to send her new member prospects by the end of the week for inclusion in the new member mailing.

Meeting adjourned.

Minutes recorded by Susan Tran.

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