Aug 20, 2008

Portland Buy Local Meeting Minutes Wednesday, Aug 20, 2008

Portland Downtown District Conference Room

Board members in attendance: Chris Busby, Nancy Lawrence, Joan Leitzer, Stacy Mitchell, Stuart Gersen

Advisory Board members in attendance: Elise Loschiavo and Jan Beitzer

Also in attendance: John Rooks

Marketing Committee

Chris updates the board on progress on the new tee-shirt design and production. Nancy shows two color choices for the new tee-shirt. Board selects the darker brown. Cost will be about $9 per shirt, including screen-printing. Chris is checking with the designer on progress on the backside design. Chris indicates that we should be ready to accept pre-orders in about two weeks.

Chris suggests that we advertise the new shirts in The Bollard, The Phoenix, and the USM paper. Board discusses having businesses pre-order in time to be listed in the ads as places that are carrying the shirts.

Rough timeline: Design done by Labor Day, 2nd week of Sept is deadline for pre-order, and then 2-3 weeks for delivery. Ads running 1st and 2nd week of October.

Board votes to approve color and plan for t-shirt production.

Executive Committee

Board votes to approve the July board meeting minutes.

Chris nominates John Rooks for the board, Joan seconds, and board approves.

Stuart said that Planet Dog would like to offer a staff person to serve on the board. Stacy reports meeting with Tyler Briggs, owner of Corduroy, who will join the marketing committee and perhaps step up to the board in a few months.

Board discusses the on-going challenge of finding off-peninsula representation on the board. One prospect is the Café at Pat’s.

Bill lists positions needed on the new board: membership chair, volunteer coordinator, online directory updater, treasurer, president, and secretary.

Bill says he would be willing to take on treasurer.

John Rooks volunteers to be secretary.

Jan asks if we have sent out a message to membership asking for committee volunteers. Chris says the owner of the Paint Pot has expressed interest in joining the marketing committee and notes that the marketing committee seems to be well-staffed. Stacy notes that the finance committee is doing targeted recruitment for new volunteers with skills in grant-writing. The main need appears to be the membership committee, including volunteer coordinator and online directory updater.

Bill shifts the discussion to consideration of the Communications Policy. Chris makes a motion to approve the policy, Stuart seconds, and the board approves.

Chris brings up usage of our logo. Board agrees that it is time to review our logo usage authorization, and decides that the executive committee will review it and make a recommendation to the board.

Membership committee

Board discusses the annual meeting. Stacy says that it would be nice to get member feedback and recognize people who have volunteered for Buy Local in the last year. Jan offers to talk with Sally about where the planning is at and what the needs are.

Jan offers to store the remaining directories, currently at Carole’s hose, at PDD.

Marketing Committee

Chris updates the board on the quotes for producing the Buy Local flag. Bill notes that the goal is to have something big enough to catch the eye on auto-oriented streets. Chris said they cost about $25 – 40 with enough quantity. Bill suggests that the committee determine a vendor and pricing structure and then check with a few members about whether it would be something they would want to do.

Stuart suggests that Buy Local’s contribution could be to guarantee a minimum order, thereby enabling us to offer the flags at a very reasonable cost to members.

Chris reports that we have quotes for bumper stickers and the marketing committee will review and make a recommendation to the board. Bill said that Videoport would pre-order a large quantity.

Stacy reports that the marketing committee is working on redesigning and printing the thank-you cards.

Elise updates the board on Downtown Worker Appreciation Day. The tentative plan is Oct. 22nd with a rain date of the 23rd. Susan, Nancy, and Elise are on the committee working on it. Tentative plan is a table in Monument Square and Lobster Man park. They are planning direct mail to downtown offices. Retailers will be notified by email about the opportunity to offer a coupon.

Finance Committee

Stacy reviews the end of year financial report with the board, noting that it is a preliminary report and the final report will be available in September.

Stacy updates the board on the committee’s activity. The committee has developed a grant calendar and has several deadlines for grant proposals coming up in September and October. The committee has also completed its work plan for the year.

The next Marketing Committee meeting will be at the Bollard on Tuesday, Sept. 2, at 9am. The next Executive Committee meeting will be at Maples on Wednesday, Sept. 3rd at noon.

Meeting adjourned.

Minutes recorded by Stacy Mitchell.

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