April 21, 2010

Portland Buy Local Meeting Minutes

Wednesday, 21 April 2010 Portland Downtown District Conference Room

Board members in attendance: Chris Busby, Bill Duggan, Stuart Gersen, Judy Halpert, Nancy Lawrence, Joan Leitzer, Stacy Mitchell, Kathy Palmer, Kristen Smith, Susan Tran

Advisory Board members in attendance:

Susan opens the meeting. The Board reviews and approves the minutes from the March 17, 2010 meeting.

Executive Committee

Susan updates the Board on recruitment. She met with Tyler Briggs (Corduroy) earlier in the month. Tyler was enthusiastic and agreed to attend today’s meeting (though she was not present after all). Susan has received no response from Kris Clark.

Stacy updates the group on the progress of the Economic Impact Study. She reviews the survey drafted by Kennedy to be sent to participating businesses.

Susan presents her concerns about the organization’s ability to produce the Indie Biz Awards in 2010 since no one has stepped forward to chair the committee. After much discussion, the board agrees that the event is a priority even if it means everyone takes on responsibilities for making it happen. The event will be paired down and not include a silent auction. Susan will contact member venues for scheduling and pricing.

Susan provides an update on plans for Emily Torrey, PIBCA’s May intern from Waynflete. In addition to other projects, Emily will be undertaking extensive member outreach hoping to gather anecdoatal information from members on being a part of Buy Local as well as delivering marketing materials, taking photos for the web site and 2011-2012 directory, and saying thank you on our behalf.

Stacy reports on the AMIBA conference. She felt it a valuable event and took away good information on fundraising, public policy, banking, and rewards cards.

Stacy announces that we have been invited to provide marketing materials for Re-emergence 2010 to be held on April 29th. Stuart agrees to deliver materials on our behalf.

Susan announces that she will be stepping down as president at the June 2010 meeting. She asks that other members consider filling her role. She would like to remain on the Advisory Board through December 2010 and be considered again for the full Board in January 2011.

Stacy expresses concern over the current workload burden and wonders how the board can best cover the tasks handled by Susan. After much discussion, it is determined that all board members will make a list of their Buy Local tasks for discussion at the next meeting.

Marketing Committee

Chris announces that Alex Steed has volunteered to serve on the committee and help out with social marketing.

Susan reminds the board that the new t-shirts and totes are available for pre-order and should be on the street by mid-May. Posters (same image as directory) will be available in mid-May as well.

Membership Committee

Kristen reports that the final directory file will be sent to the designer tonight. She wonders if we should include a PIBCA event listing in the new directory. The board decides to use that space instead for promoting the web site and newsletter.

Meeting adjourned.

Minutes recorded by Susan Tran.

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