April 16, 2008

Portland Buy Local Meeting Minutes Wednesday, April 16, 2008

Portland Downtown District Conference Room

Board members in attendance: Carole Ansheles, Chris Busby, Bill Duggan, Judy Halpert, Nancy Lawrence, Joan Leitzer, Stacy Mitchell, Allan Schmid, Sally Struever, Susan Tran

Advisory Board members in attendance: Jan Beitzer, Elise Loschiavo Bill opens the meeting. The Board reviews and approves the March 19th meeting minutes.

Membership Committee

Sally presents the final membership report for FY08. The campaign finished with 181 members. Of these, 123 were renewals from FY07.

Sally updates the Board on the progress of the FY09 campaign which is now underway. She requests the Board’s assistance in recruiting new members. Renewal packets have been sent by mail to all FY08 members.    A smaller packet of materials has been sent to lapsed members from FY07. Postcards have been mailed to prospects.

The Membership Committee will be hosting Neighborhood Mixers at Rosemont Floral (4/22), Port City Studios (4/23), and Maine Potters Market (4/29). Sally requests the presence of a few Board members at each event.

Carole provides a brief update on the printed directory. Steve Darnley of Tugboat Creative has volunteered to assist with ad layout, pro bono. He will be offered an individual membership to Portland Buy Local for FY09 as a thank you. Planning ahead for distribution, the Portland Downtown District has agreed to stock the directories at their office and in the Tommy’s Park kiosk. Carole will also provide large quantities to high traffic member businesses such as Coffee By Design, Longfellow Books, and Books Etc.

Sally reports that Audrey Lovering has taken on the task of managing the Member Mixers and has currently scheduled them through the end of the calendar year.

Indie Biz Awards

Sally provides an update on the Indie Biz Awards. To date there are sponsorship commitments totaling $800 with one major prospect pending. The committee will be contacting all nominees beginning on or before April 18th.    They will meet the last week of April to choose finalists. Voting will begin in early May.

The silent auction donations are starting to come in as well. The committee is also approaching members regarding food donations.

Finance Committee

Stacy gives a brief financial report. Judy reports that, according to the March 2008 statement, there is $3,334 in checking and $3,850 in savings.

Two grants are currently in the works: Maine Women’s Fund and a New England Grassroots Environment Fund. Both grant applications are due in May.

Executive Committee

Bill updates the Board on the strategic workplan. Each committee will review the goals outlined in the plan and fill out the Activities Form created by Sally.

Marketing Committee

Chris reports that the new posters are in and ready for distribution. Chris thanks Carole for the geographical member list. Chris requests help in delivering to Forest Avenue, Libbytown, and East End/Bayside. All posters should be distributed by 4/21. Larger versions of the posters will be provided to Portmanteau and Videoport.

Other Business

Stacy, Susan, Chris, and Judy interviewed a summer internship candidate from Colby College named Lauren _______. Lauren has the opportunity to do a school-funded internship at a non- profit from June 1st through the end of August. Susan makes a motion to move forward with offering the summer internship to Lauren. Sally seconds the motion. All approve.

Next Membership Committee meeting: April 22nd at 3:30, Port City Studios.

Next Indie Biz Awards Committee meeting: April 18th at 9, North Star.

Next Finance Committee meeting: May 7th at noon, North Star.

Next Executive Committee meeting: May 14th at noon, Maples.

Next Marketing Committee meeting: April 29th at 9, The Bollard.

Meeting adjourned.

Minutes recorded by Susan Tran.

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