January 14th: Board Meeting Minutes

Portland Buy Local

January Board Meeting – Minutes

January 14, 2015

In attendance: Tony Cox, Allen Baldwin, Elliott Teel, Danielle Marks, Doug Johnson, Will Cary, Erin Kiley, Elise Loschiavo, Deb Tenenbaum, Norman Patry, Caitlin Cameron


December meeting minutes – Deb motions to approve December minutes.  Norman seconds motion.  Board voted unanimously in favor.


Business Update – New wine bar/store Maine & Loire opened on Washington Ave, Unwined Lounge opening soon on Congress, Full Belly Deli closing.


Ambassador Update –

  • Office hours changed to Monday & Wednesdays 8 -11am
  • Buoy Local decided not to share office space
  • Looking into USM business student intern for spring semester
  • Holiday survey indicated business was up from last year.  Social media was most favored marketing tool.  Results in January newsletter


January Newsletter

  • 2015 Goals
  • Directory Advertising opportunities
  • Survey Results
  • Deb’s Op-ed & chains ordinance introduction
  • February mixer 11th, Fish and Bone, formerly Fetch



  • Directory – Mary with help from Danielle will be in charge of Directory timeline.  Directory lottery ads out on Monday January 19th and other adverstising opportunities to be included in January newsletter
  • Buy Local Hero Card – mock up membership card pulled from other member benefit programs.  Move member discounts to public side of website.  Issue new cards on the calendar year and change color of card annually.  1 card per business, 5 for sustaining members.  $10 for employee.
  • Membership Renewal Update – about 15-20 businesses renew each week.  5 new business joined last week.  Brett will resend updated renewal list to board.  Erin and Will are finalizing form email for recruiting and renewals  & will send to board when complete.


Treasurer Update 

  • Membership dues increased income significantly and avoided dipping into reserves for January.  IB profits up, web project/perch expenses also up.  Payroll stayed about the same from previous year.  Income up about $8000
  • Workers Comp fine paid in full.
  • New Board of Directors must be filed for IRS  – Tony & Deb will submit.
  • Liability Insurance for Officers.  Concerns about liability of serving alcohol at events etc., should be relatively inexpensive.  Brett will inquire about policy options with Tom McGintee.


Think Local Mixer – Norman and Danielle attended event.  Monthly meetings for local community businesses – for mostly sales oriented, service businesses. 75-100 people in attendance.  Potential to be featured non-profit at Think Local event.  Membership is outside our demographic, potential to gain new members and raise awareness among new audience.  Request that only our members have tables at our event.  Norman will move forward with organizing a future event with Think Local.



  • Website clean-up, open to feedback about streamlining menu tabs and content
  • Brown bag lunch – forum about negotiating leases, landlord/tenant relationship, have expert speak (Brit, President of Southern Landlord Association)
  • Munjoy Hill Observer looking for content. Send Elise content to be featured.  Gives PBL more buzz.  January 20th is deadline.
  • Bookclub planning meeting Thursday January 15, @ 7pm at Local Sprouts
    • Promotion ideas – Maine Calling, PDD calendar, Newsletter, Poster at Book Stores/Library


Update from Tony – Did not get chosen as new board member of Portland Development Corp.  However after a visit from Greg Mitchell and the Mayor, Tony was invited to meet at quarterly economic development informal lunch meeting.  Next lunch meeting will be in March.


PDD invites PBL board members to join their board.


Chains – Tony and Norman will generate plan and timeline to move forward.


New Board Members –

  • Tony met with Hannah Wolken, agreed to join if schedule allows.  Hannah would join as an individual member and would be a resource for our marketing committee.
  • Doug will speak to Patty Daunis about possible follow-up with Tony.
  • Erin will reach out to Ron Spinella (3Fish Gallery) and Anestes (PortlandFoodMap).
  • Erin suggests inviting neighborhood association members to join PBL board or PBL members to attend neighborhood meetings.



Business Compliance Issues – members not meeting criteria and therefore diluting brand.  Brett will generate list of businesses that are of concern.  Executive Committee will review list and policy at next meeting, all invited to attend.


Network Referral Event – member interested in developing free weekly event series.  We will suggest involvement with Think Local or John Herrigel’s network marketing group.

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