March 13th, 2013 Meeting Minutes

Portland Buy Local Meeting Minutes

March 13th, 2013

Present: Kristen Smith, Emily Wiederkehr Rothschild, Doug Johnson, Tony Cox, Allen Baldwin, Jan Beitzer, Joe Gervais, Elliott Teel, Brianna Courneya, Will Cary, Joan Leitzer, Mary Marsh

Absent: Stuart Gersen, Danielle Marks, Michelle Smith, John Rooks

Motion to accept January and February minutes, seconded. All in favor, none opposed.

Tony Cox briefly introduced himself. There was a motion to elect him to the Portland Buy Local Board of Directors, which was then seconded. All in favor, none opposed.

Marketing: The new Directory cover is being finalized in its 4th draft. It’s a good representation of Portland with a Monument Square scene.

The Shift campaign is going well. Deb Tenenbaum, a volunteer on the Marketing Committee, has offered to spearhead and coordinate a media campaign for the Shift themes. The entire Buy Local mission will be publicized each month, with the particular monthly theme and relevant businesses highlighted.

WMPG has asked if we’d trade for an ad in the Directory. Discussion centered around concern about opening up this option for members, and how/where we’d draw the line on decisions. It was decided that we would not trade for any ads except the Joe Bornstein Time and Temp Clock ad swap.

Mixer: next Mixer is a dog-friendly Mixer taking place at Planet Dog on 3/28.

Portland Presents: our ad is reserved and we need to design it.

T Shirt: the committee is looking to design a new one

 Membership: Deadline for renewing is March 22nd. This Friday morning we’ll be stuffing and stamping the second renewal mailing. Please take a printout of the renewal list so that you can start making calls and sending e-mails to encourage renewal.

Mary confirmed with the Marketing Committee that there will be a poster to deliver to each business when they receive their Directories in June.

She would also like us to give each business a new decal.

Annual Meeting: April 10th at Local Sprouts Cooperative. Committee Chairs should be prepared to report out on their work this year. Then there will be Q+A with members.

Local Sprouts asked if we would trade ¼ page ad for space rental and food for the meeting. Board feels we should not trade or do in-kind, and so we’ll pay them outright ($250) for the space rental and food.  

Annual Meeting info is not newsletter material. Just for members.

Bri hoped this could be a chance to thank volunteers from the past year. Kristen agreed it would be a nice thank-you opportunity. We could make certificates or give small gifts.

Looking ahead, the Executive Committee needs to think about doing some long-term planning in a Strategic Planning Session. Kristen proposed sometime in May for an afternoon/evening session at a Board member’s house (Joan’s was perfect two years ago). We could spend about $1000 on a facilitator and food.

Movement to hold a strategic planning session in May and spend $1000, then seconded. All in favor, none opposed.

Conference on Maine Businesses for Sustainability: April 3rd. Emily can go and represent Buy Local. A vendor table costs $100, and Board felt it was worth spending. We can bring educational materials, last year’s Directory, signup information, and a laptop.

Hiring new Ambassador: We are calling it “Ambassador” and not “Administrative Ambassador”

Job description emphasizes tech skills.

Movement to accept description, seconded. All in favor, none opposed.

Emily will post description on our website and on www.craigslist.com with an application due date of March 30th. We can do our job training at PDD.

It was recommended that applicants submit an application as well as resume and references.

For this position, we have the option of renting workspace from PDD. It’s very inexpensive (for shared space). We can also provide laptop and cell phone. We’re at the point we need a phone number for our members. Motion to approve renting space from PDD, getting a laptop, and getting a prepaid cell phone for our new employee. Seconded. All in favor, none opposed. 

Thank you sustaining members!

Aikido of Maine   /   Andrew and Debra Tenenbaum   /   angela adams   /   BENCHMARK Residential & Investment Real Estate   /   The Brand Company   /   Bull Feeney's   /   Casco Bay EyeCare   /   Casco Bay Frames & Gallery   /   Coffee By Design   /   CornerStone Building & Restoration   /   The Fish & Bone   /   Goodwill Industries of Northern New England   /   Green Clean Maine   /   Joan Leitzer   /   Liquid Riot   /   Longfellow Books   /   Marsh Agency   /   Nine Stones   /   Nomads   /   OTTO   /   Peter Metsch   /   Philip Spalding   /   Old Port Magazine   /   Port Property Management   /   Portland Downtown   /   Portland Farmers’ Market   /   Renys Department Store   /   Sebago Brewing Company   /   Supreme Clean   /   The SunriseGuide   /   Thurstons Wicked Good Burgers   /   Tsunami Tattoo   /   University Credit Union   /   Vervacious   /   XPress Copy

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